Terms & Conditions

Effective Date: July 02, 2025

Welcome to the West Oak Photography LLC website (“Website”). By accessing or using this Website, booking sessions, entering giveaways, or purchasing gift certificates, you (“Client,” “you”) agree to these Website Terms & Conditions. If you do not agree, please do not use this Website.

1. Contractual Agreement

All photography sessions and services are governed by the West Oak Photography Photography Services Agreement (“Contract”), which all Clients must sign prior to their session. These Website Terms & Conditions supplement but do not replace the full Contract. By booking through this Website, you acknowledge that you will be required to sign the full Contract.

2. Website Use

  • You agree to use the Website lawfully and not engage in disruptive or harmful behavior.

  • You agree not to upload or share any content that is illegal, infringing, or harmful.

  • All Website content, including images, text, logos, and designs, is owned by West Oak Photography LLC and protected by copyright law.

3. Privacy

Your use of this Website is also governed by our Privacy Policy. By using the Website, you consent to our collection and use of personal information as described therein.

4. Giveaways and Competitions

All giveaway and competition entries must be submitted following the instructions and eligibility guidelines.

  • Offers or specials cannot be combined with other promotions or gift certificates.

  • Gift certificates and artwork/print credits are not transferable or redeemable for cash.

  • Clients who have previously received complimentary sessions through promotions, competitions, or gift certificates—and who have not purchased artwork—are ineligible for future giveaways, competitions, prizes, model calls, or further complimentary sessions or special offers. To book again or participate in special offers or projects, payment of the standard session fee or pre-purchase of artwork is required.

  • Existing clients may enter giveaways and competitions, but priority will be given to new or prospective clients.

  • Only persons 18 years or older are eligible to enter giveaways, competitions, and model call outs, and completion of booking documents (contract and questionnaire) is required for all bookings.

  • Giveaways and competitions involving collaborations with other businesses require West Oak Photography to share your contact information with participating businesses. By submitting an entry, you consent to this sharing.

Deposit:
A $100 booking deposit is required to secure your photography session time for any complimentary session won through giveaways or competitions. This deposit will be applied as print credit toward prints and products ordered at the ordering appointment. If the Client does not show up for the session and/or ordering appointment, cancels for any reason, or fails to complete the required contract and questionnaire prior to the session, the deposit will be forfeited. Rescheduling requests must be made at least 24 hours prior to the original session date and may be applied to one rescheduled session within two (2) months of the original session date.

5. Gift Certificates

  • Gift certificates include a standard session fee and any specified credit but do not include prints, digital files, or products unless stated.

  • A $100 refundable deposit may be required to secure booking.

  • Cannot be combined with other promotions, contests, or discounts.

  • Valid only for the items and services listed on the certificate.

  • Not transferable or redeemable for cash.

  • Valid for one session per household, within 30 miles of Whitmore Lake, Michigan, unless otherwise agreed.

  • Valid for five years from purchase date (or shorter if purchased at discount or promotion).

  • Must be registered and used before expiry.

  • Cancellation and no-show policies apply and may result in forfeiture of the certificate value.

6. Intellectual Property

  • Website content is owned by West Oak Photography LLC.

  • Unauthorized copying, reproduction, or distribution of Website content is prohibited.

7. Limitation of Liability

  • West Oak Photography LLC is not responsible for damages arising from Website use except for gross negligence or willful misconduct.

  • We do not guarantee uninterrupted or error-free Website access.

8. Links to Third Parties

The Website may contain links to third-party sites. We are not responsible for their content or practices.

9. Modifications

West Oak Photography LLC reserves the right to update or modify these Terms at any time. Continued use of the Website after changes indicates acceptance.

10. Governing Law and Dispute Resolution

These Terms are governed by Michigan law. Disputes relating to Website use shall be resolved according to the terms in your signed Photography Services Agreement.

11. Severability

If any provision is found invalid or unenforceable, the remainder will continue in full force.

Thank you for visiting West Oak Photography LLC.