Privacy Policy

Effective Date: August 15, 2026

West Oak Photography LLC, doing business as West Oak Dog Photography (“West Oak,” “I,” “me,” or “my”), respects your privacy. This Privacy Policy explains what information I collect, how I use it, and the choices you have when you visit westoakphotography.com, contact me, join my email list, apply for a promotion or project, or work with West Oak Dog Photography.

Information I Collect

Information You Provide

I may collect personal information that you voluntarily provide, including:Your nameEmail addressPhone numberMailing or billing informationInformation submitted through contact, inquiry, application, registration, or booking formsInformation about your dog, other pets, and household that you choose to shareInformation related to your photography session, artwork selections, orders, or purchasesResponses you provide when applying for promotions, special projects, or eventsCommunications you send to me by email, forms, or other methodsPlease only provide information you are comfortable sharing.

Information Collected Automatically

When you visit my website, certain information may be collected automatically through cookies and similar technologies. This may include your IP address, browser type, device information, pages visited, referring website, and information about how you interact with the site.I may use website and analytics tools provided by Squarespace or other service providers to understand how visitors use my website and to improve the website and my services.

How I Use Your Information

I may use the information I collect to:Respond to inquiries and communicate with youProvide information you requestPlan and provide photography servicesProcess bookings, orders, and paymentsCreate and deliver artwork and other products you purchaseAdminister applications, promotions, projects, and eventsSend information related to an application or promotion you have enteredMaintain business and transaction recordsImprove my website, services, and client experienceProtect my website and business from fraud, spam, misuse, or security threatsComply with legal obligationsSend marketing emails when you have joined my email list

Email Marketing

When you join the West Oak Dog Photography email list, I may send you emails about photography sessions, artwork, Limited Edition Events, projects, promotions, availability, and other West Oak news.Some forms may provide access to an application, resource, event, promotion, or other opportunity while also adding you to my email list. When that is the case, I will disclose it on or near the form before you submit your information.You can unsubscribe from marketing emails at any time by clicking the unsubscribe link included in those emails.I use MailerLite to manage my email list and send email communications. Information you provide through a MailerLite form may therefore be processed and stored by MailerLite on my behalf.

Promotions, Applications, and Special Projects

If you apply for a West Oak Dog Photography promotion, giveaway, book project, event, or other opportunity, I may collect the information necessary to administer that opportunity and evaluate your application.This may include your contact information and the responses you voluntarily provide about yourself, your household, or your dog.I may use this information to:Review your applicationDetermine eligibilitySelect and contact recipients or participantsSchedule or administer sessionsCommunicate information related to the promotion or projectMaintain appropriate business recordsAdditional terms may apply to individual promotions, contests, or projects and will be provided separately when applicable.

How I Share Your Information

I do not sell or rent your personal information.I may share information with trusted service providers when reasonably necessary to operate my business and provide services to you. These may include companies that provide:Website hosting and website servicesEmail marketingScheduling and client-management servicesOnline formsPayment processingPhotography galleries and image deliveryProfessional printing and product fulfillmentShipping and deliveryAnalytics and other business technologyThese providers may process information on my behalf as necessary to perform their services.I may also disclose information if required by law, legal process, or governmental request; when reasonably necessary to protect my legal rights, property, clients, or others; or in connection with a sale, transfer, or restructuring of the business.

Payments

When you make a payment, your payment information may be processed by a third-party payment provider. I do not intentionally collect or store complete credit-card information on my website.The payment provider’s own privacy policy and terms govern its processing of your payment information.

Cookies and Similar Technologies

My website may use cookies and similar technologies to function properly, remember preferences, understand website traffic, improve performance, and support other website features.Some third-party services integrated with the website may also place or access cookies according to their own privacy policies.You can control cookies through your browser settings and, where available, the cookie controls provided on the website. Disabling certain cookies may affect how some parts of the website function.

Third-Party Websites and Services

My website may contain links to websites or services operated by third parties.I am not responsible for the privacy practices, content, or security of websites or services I do not control. I encourage you to review the privacy policies of those providers when you use their services.

How I Protect Your Information

I take reasonable measures to protect the personal information entrusted to me and use reputable service providers to operate my website and business.However, no website, email system, or method of electronic storage or transmission can be guaranteed to be completely secure.Please avoid sending highly sensitive information through ordinary email or website forms.

How Long I Keep Information

I retain personal information for as long as reasonably necessary for the purposes for which it was collected, to maintain appropriate business and transaction records, to provide services, and to meet legal, accounting, or other legitimate business requirements.Information associated with my email list may be retained until you unsubscribe or request deletion, subject to records I may need to retain for legal or administrative purposes.

Your Choices

You may:Unsubscribe from marketing emails at any time using the link provided in the emailContact me to ask what personal information I have about youAsk me to correct inaccurate personal informationRequest deletion of personal information, subject to information I am legally or reasonably required to retainContact me with questions about how your information is usedDepending on where you live, applicable privacy laws may provide additional rights regarding your personal information.To make a privacy-related request, contact me at sarah@westoakphotography.com.

Age Requirement

West Oak Dog Photography does not knowingly collect personal information directly from anyone under 18 years of age, and my services, applications, promotions, and website forms are intended for adults age 18 and older.If you are under 18, please do not submit personal information through this website, join the email list, complete an application, enter a promotion, or book services.If I learn that I have collected personal information directly from someone under 18, I will take reasonable steps to delete it.This does not prevent an adult client from providing information about or including their children or other members of their household when appropriate for photography services.

Changes to This Privacy Policy

I may update this Privacy Policy from time to time to reflect changes in my business, website, service providers, or legal requirements.When I make changes, I will update the effective date at the top of this page.

Contact

If you have questions about this Privacy Policy or how your information is handled, please contact: West Oak Photography LLC
Doing business as West Oak Dog Photography
Email: sarah@westoakphotography.com
Website: westoakphotography.com